Nashville Venues, Nashville Wedding Vendors
The following is a guest post from one of our vendor partners, Cedarmont Farm. Their venue manager, Colleen Kelly shares her wedding tips and questions to ask your wedding venue. We encourage you to get in touch with their team about hosting an event and we hope you find the content helpful!
Congratulations, You’re engaged! Now what?? For many couples, the first part of wedding planning is choosing a wedding venue. Visiting venues is an exciting and fun part of wedding planning. With many different styles of wedding venues, it can help to narrow down what kind of venue you’re looking for: rustic, modern, rooftop, or historic. The options are endless! After choosing a wedding venue style fitting the look you envision, it’s important that it fits your budget and offers the features you want.
We have helped lots of engaged couples at Cedarmont Farm create the wedding of their dreams. We do this by making sure couples asking the right questions so we ensure we’re a good fit. These are just a few of the questions to ask your wedding venue that will help you decide if your wedding venue is a match!
1. In the case of weather, what is the rain plan?
We love an outdoor ceremony but in Tennessee, you never really know what the weather will be like. When planning an outdoor ceremony, ask your venue what options there are for rain and when you need to confirm your rain plan. Do you use the reception space, with chairs set up for a ceremony or California style with guests sitting at their tables? If you are flipping the wedding reception space, confirm where guests will go, how long it takes, and who’s responsible for the flip?
For example, at Cedarmont Farm, our rain plan is in front of our large windows in the event barn. Chairs are set up for the ceremony and then our staff flips the space for the reception. Meanwhile, guests enjoy cocktail hour on the covered patio. Our patio also has vinyl sides to enclose it, in the case of wind or heavy rain. We require a 24-hour notice for our rain plan in order to set up.
Photo by John Myers Photography
2. What is your vendor policy? Can I bring in my own vendors?
Different wedding venues have different policies on vendors, so asking what their policies are is key. Some venues require that vendors are chosen from a preferred vendor list. Other venues require pre-approval for any vendors that you hire. Some venues offer “all-inclusive” packages where all your vendors are contracted by the venue. If the venue is all-inclusive or has a mandatory preferred list, be sure to ask if there is a fee to bring in other vendors of your choosing.
At Cedarmont Farm, we recommend choosing vendors from our preferred list. All are great at what they do, meet our pre-approval conditions, and have worked at the venue before. However, we do allow clients to bring in pre-approved outside vendors. Here we get copies of their insurance and for certain vendors having them sign our policy form as well as visit our venue. All of this is to make sure that your wedding day goes as smoothly as possible.
3. Do you require event insurance?
Most venues in our area require the couple to purchase wedding insurance, including Cedarmont Farms. Even if your venue does not, we HIGHLY recommend it. A big party of 100+ people with an open bar… what could go wrong? Unfortunately, a lot. And if your venue has you buying and bringing the alcohol on-site for a bar service to serve, make sure ‘host liquor liability’ is included in your insurance policy. This gives you some liability coverage for providing the alcohol. The venue and your vendors should all have their own liability insurance as well. Get special event insurance from a company like The Event Helper, Eventsured, and Wedsafe. At the time of this post, it was about $150 for a wedding with 125 guests.
4. How long is the venue rental?
When can vendors set up? When can the bridal party arrive? Can items be left overnight or dropped off the day before? What time is the ceremony? Clean-up time is often built into the rental time so make sure you get clarity on that. If you are planning on having a wedding party get ready at the venue, confirming there’s enough time before the ceremony on-site to get ready as well as photos. For example, at Cedarmont Farm, our rental period starts at 10 am. The wedding party and vendors may come in at this time. The event must end (per noise ordinance) by 10 pm and clean-up must be done by 11 pm. Ceremonies normally start at 4 or 5 depending on the time of year and sunset.
5. Can I have sparklers for an exit? What about fire pits or floral chandeliers?
Why is this one of the important questions to ask your wedding venue? We all have that one décor item on our wedding Pinterest board that we definitely want at our wedding. But not everything is allowed at every venue. When installing decor at the venue, there may be certain restrictions on what can be set up or who can set it up. Even though your Aunt made you a custom fabric backdrop, the venue may have restrictions preventing her from nailing it into the venue’s wall (better to rent a ceremony backdrop from Southern Events to hang this on!). If sparklers are a must make sure you ask them as many venues don’t allow them for safety reasons.
At Cedarmont Farm, we do still allow sparklers for the exit (subject to change – we gotta keep you and your guests safe!). We don’t allow confetti or glitter though.
6. What can I expect my overall wedding cost to be at your wedding venue? What fees do I need to plan for?
This question can help you avoid a lot of stress later in your planning. Similar to buying a house that maxes out your budget – leaving you “House Poor”, you can also be “Venue Poor”. Spending all of your money renting the venue of your dreams leaves you feeding your guests saltines and water. Not a recipe for a memorable wedding. Be sure to ask prospective venues what the average total wedding budget is for their clients? Most venues should be able to answer this question to some extent, and if they can’t, it’s likely a red flag.
There are many line items in a wedding budget. One larger expense is catering – we recommend doing some research here before committing to their venue. Also, ask a venue what other fees you need to expect as well. Sales tax, operating fee, gratuity, venue insurance, and security fees are some of the most common. At Cedarmont Farm, we want your entire wedding to be what you envision and we’re happy to delve into your budget to let you know what to expect.
7. What parking is available at the venue?
When you are looking at rural locations, parking is an often overlooked question to ask your wedding venue! So don’t forget! Cars can get stuck in the mud when parking on grass and it has rained. Additionally, if parking isn’t lit, your guests will have a tough time getting to their cars in the dark (especially when wearing heels). If you have any guests who need ADA parking you will want to ask about that as well. And for any guests who indulge a little too much, can cars be left overnight? At Cedarmont Farm, we have ADA parking as well as a gravel lot that is lit for guests. We do allow cars to be left overnight but they must be picked up between 8 and 10 am the following day.
8. Do you have lodging on-site? Are there hotels close to the venue?
Overnight accommodations are always a bonus at a wedding venue but many do not have them. However, your venue should be able to tell you how close they are to hotels and lodging options. If you’re having lots of guests coming from out of town, having lodging close by is really important. As is the availability of transportation for any guests who need a ride back to their hotel. We love when our clients hire a shuttle to get their guests back to their hotel. If you’re concerned about your budget, skip the favors and the koozies, and give them a safe ride instead.
9. What are the rules for alcohol?
There are lots of questions to ask your venue regarding alcohol. Does your venue allow liquor or beer and wine only? Do they have a limit to the type of bar you’re allowed (cash bar) or how long it’s open? Does alcohol have to be purchased through the venue or do you bring it in? If you supply it, do you need to hire a bar service to serve it? If you are serving alcohol are you required to pay for security to be at the event? Some venues require shuttles if there is an open bar.
10. What is the setup and cleanup process? Will the staff handle it? What are we responsible for at your wedding venue?
Here is where details can fall through the cracks, leaving you to managing things at your wedding. Key questions to ask to avoid this: Does your venue include a day of coordinator? If not, do they require you to hire one? Will the venue staff help with the setup of décor items or do they just set up tables and chairs? For cleanup do you just need to clear your items out at the end of the night or are you expected to mop and sweep the floors? Where does trash go? Is that your responsibility? All of these things are good to know on the front end so you can fill in the gaps where you may need additional help.
Be sure to also ask about wedding planning add-ons or all-inclusive packages that take all the planning stress away, both before and the day of your event. This is something we offer at Cedarmont Farm beyond basic support. We’re happy to tell you all about them – just ask us!
Photo by Gipe Photography
If you have additional questions for the team at Cedarmont Farm, do not hesitate to contact them directly at email@example.com. Should you be in need of rentals for your special day, Southern Events is ready to help! Having worked with a long list of couples at Cedarmont Farm, we know the layout of the venue and can assist you in creating a rental package tailored to your unique style and needs. Reach out and let’s get planning!
TAGS | Nashville Event Venue, Nashville Wedding Venue, Outdoor Nashville Wedding Venues, Wedding Planning Advice, nashville venue
FEATURED RENTALS |
Events and Style Shoots, Nashville Venues, Real Nashville Weddings, Southern Events Products
In search of a secluded country atmosphere for your future wedding? Located in Murfreesboro, Tennessee, Saddle Woods Farm is a Southern old-style cedar wood barn situated on 25 beautiful acres. To help inspire you for your event, check out a variety of ways that you can dress up this stunning Tennessee wedding venue, featuring our modern & stylish rentals.
Modern & Minimalistic Neutrals
One of our favorite wedding trends is neutral wedding palettes, which lend a timeless look to any event! This style is easy to pull off at The Barn, full of warm woods and southern charm. For this tablescapes, we featured our Glass Charger with a Gold Rim, Alabaster China, Austin Gold Flatware, Colored Glassware & Pure Glassware. The simple but luxe centerpieces were made using voluminous arrangements of pampas grass and our sleek Davis Glass Cylinders. With their large vaulted ceiling, we can’t resist going big with decor!
Bright & Bold
If you’re a couple who wants a less traditional look, we say rock some bright and bold colors! The warm tones at Saddle Wood, provided by cedarwood and iron details, contrast beautifully with bright shades. The following boho-inspired table packs a fun punch of color via our Burnt Orange Poly Table Linen and gold metallic accents. For a chic statement lounge area, check out our Saylor Navy Velvet Chairs, paired with a set of elegant Rhodes Side Tables and trendy Gloria Velvet Ottoman. It’s the perfect mix of both bold and classic colors.
Dark, Moody & Chic
While Saddle Woods has more rustic elements, tt looks equally gorgeous when outfitted with our luxe black rentals. Although non-traditional, this color is sure to lend a moody yet chic vibe to your event and the space. Below is a luxe sweetheart table paired with our contemporary Acrylic Ghost Armchairs. Behind it, you’ll notice a small lounge made with our stylish Regent Black Velvet Sofa and Echo Silver Mirror Side Tables. For the dinner table check out our Glass Charger with a Silver Rim, Onyx & Stone China, Hammered Flatware. The Black Nova Linens and a dab of pink in the centerpiece add a small touch of whimsy.
Should you prefer a traditional wedding look, then you’ll love this romantic set up. With the cedar rafters decorated with string lights, greenery and blush drapery, the Barn looks absolutely magical. To complement it, we dressed the reception tables in a mix of both burgundy and blush linens surrounded by cozy social areas. These areas feature our cowhide rugs and Conga Gold Drum Side Table as well as Bennett Leather Sofa, Grey London Loveseat and Cheval Gold Side Tables.
Photo by SheHeWe Photography
Luxe Outdoor Lounges
Of course, you have to take advantage of the lush landscape, which is perfect for an outdoor lounge area. Depending on the season in which you host your event, why not host a cocktail hour outside? You can easily create a variety of stylish wedding lounges, whether you want a look that is more moody, modern or chic. The following layouts include a set of our Acrylic Ghost Armchairs, Nickel Grey Bench and Regent Black Velvet Sofas.
For these smaller areas, starring bistro and accent tables, seating is more minimal. See below our favorite White Eiffel Arm Chairs and Acrylic Casper Square Barstools! For additional texture, consider using our sequin table linens or etched velvet linens.
Photographer: Nyk & Cali
Lighting: Nashville Event Lighting
Signs: White Ink Calligraphy
TAGS | Nashville Real Wedding, Saddlewood Farms, Style Shoot, classic southern wedding, nashville venue
FEATURED RENTALS | Acrylic Ghost Armchairs, White Eiffel Arm Chair, Etched Velvet Linens, Sequin Linens, Glass Charger with a Gold Rim, Alabaster China, Austin Gold Flatware, Colored Glassware, Pure Glassware, Davis Glass Cylinders, Nickel Grey Bench, Burnt Orange Poly Linens, Glass Charger with a Silver Rim, Onyx & Stone China, Hammered Flatware, Black Nova Linens, Regent Black Velvet Sofas, Belmont Charger, Onyx China, Cybil Glassware, Cameron Flatware.
Events and Style Shoots, Nashville Venues, On Trend, Southern Events Products, Trends and Inspiration
TAGS | Nashville Event Venue, On Trend, Style Shoot, event inspiration, gold and emerald, gold event rentals, luxe event design, luxe event rentals, modern events, nashville event vendors, nashville venue
FEATURED RENTALS | Velvet Magnolia Green Linens, Glass Charger with Gold Rim, Vera Floral Desset Plate, Austin Gold Flatware, Audrey Gold Rim Goblet, Audrey Gold Rim Wine Glass